Booster Minutes

Band Booster Meeting Minutes October 3, 2013

Meeting started at 7:35pm

Attendance: 51 members

President: Welcome

Secretary: Previous minutes shared and approved. Brad Bullock motioned, David Scarborough seconded. Treasurer

  • Many fundraisers coming up
  • NYC intent forms due Oct. 11
  • All credits applied to band accounts by this weekend; email treasurer if you do not receive your statement next week

Student Reports

  • Color Guard: Adding finishing touches to show; thanks for sewing help on Saturday; lost silks found before competition.
  • Band Captain: Having fun & winning trophies; competition next weekend; game Friday; thanks parents.

Fundraiser Updates

  • Durham Bulls: Wrapping up; final checks from Centerplate by early November; stand leaders please turn in all tips to Jean Burroughs or Neal Smith; renovations, including new stands, underway at Bulls stadium; Neal to contact Centerplate to explore stand options for upcoming season.
  • NCSU Lemonade Stands: Slots did get filled last weekend; band made around $1000; first 3 games earned $2952.00; need other groups to help fill slots on 10/12, 11/2 and 11/22; penalty for each unfilled slot.
  • PNC: NCSU Basketball games will be added for December; everything else filled through end of year; standby slots may be needed in addition to regular slots so please sign up for standby; January 1st all workers required to provide own band polo; polo must be current ADHS Band blue polo (logo not
    required); can order blank polo from band spirit wear for $15; indicate PNC on order form; until January 1, please place borrowed polo in back in bag before leaving stand.
  • State Fair: Starts October 17th; only 9 slots left and those are on Sanderson competition day; class band students sign up on poster in band room if they can work event; if not going to Sanderson competition, please sign up; will reach out to other school groups for volunteers.
  • BBQ: 35 slots open; need volunteers to distribute flyers to businesses; day of BBQ need drivers, volunteers for teacher/student sales and baked goods from everyone; BBQ signs will be displayed at football game Friday.
  • Kroger Cards: Paying out to student accounts approximately every 2 months.
  • Fruits & Nuts: Kickoff October 17 at Fall Concert; 3 week duration; delivered 1st week of December. ▪ Scrip Cards: Mini-seminars at Merchant home Sunday (10/6) and Tuesday (10/8) on how to use site and how to sign up.
  • Sponsorships: Information, contact list, FAQ and packet available on Sponsor Program page under Fundraiser tab of band website; packet and form available on Forms page; September sponsorships totaled $3850; 2013 to date at $4100. 25% of sponsorship amount credited to student account.
  • Communications: If not receiving band emails, go to Communications page of website for instructions on how to sign up; very important; if know other band families not receiving emails, please have them sign up; follow @athensdriveband.com on twitter or text “40404 follow @athensdriveband”; like “Athens Drive Band Alumni, Friends & Members” facebook page.
  • Mattress Sale: 85-90% of sales are personal referrals; goal 128 mattresses gets $20,000 for band; phone calls get folks in; flayers available; put band students name on flyer and if sale student earns cash; Restonic and Southerland brands; 100% warranty; pricing 30% -60% less with range from $199 to $1999; complete sets; accepts checks, cash, credit cards, lay away; website
    customfundraisingsolutions.com; delivery available or can pickup off West Gate Road in Raleigh; take off old mattress for $25; talking to students on October 25th; kickoff October 17th at fall concert.
  • Knight’s Play Golf: Gobble Golf “fun”raiser; November 7th, 7pm at Knight’s Play; anyone can play; $10 for walkers, $15 for riders ($2 goes to band); groups of 4-5 compete with other groups; best 2 scores is group score; Jim Merchant taking signups and pay November 6th band hallway 2:20- 2:45pm or can signup and pay day of event at Knight’s Play.
  • Public Relations: Alicia Garner new chair; putting up BBQ and mattress flyers on community boards this weekend; does external advertising for events and fundraisers; contacts newspaper, Athens Alert, television, with band related announcements.

New Fundraisers

  • BJs: Runs October 7-21; renew membership and save $10-$20 plus get 15 months instead of 12; renewals extend current membership even if just renewed; $5 per renewal donated back to band. Form on website by Sunday.
  • Belk Charity Day Sales: November 9th 6am-10am; purchase tickets from JoMarie Holtshouser and Brad Bullock; tickets $5 each but serves as $5 discount for purchaser and $5 donation to ADAF; shop early November 3-9 and Belks will hold merchandise until after sale and still allow use of coupon and honor sale pricing.
  • Raffle: Solicit area businesses for raffle items to be raffled off at Holiday Concert in December.

Composite Pictures by Just Smiles Photography

  • Marching Band composite photos during class Tuesday-Friday next week; guard photos and non class band during lunch; uniform photos for marching band; offering concert attire and casual photos for all band students; flexible, less expensive packages than previously company; photos available for next day online viewing at http://www.myjustsmile.com/Galleries/AthensBand; login Athens with password students1314; works best under Safari and Internet Explorer; not iPad compatible; galleries listed by class/section; pricing per sheet; online ordering; can mix sand match sizes and poses on a sheet; group photo to be taken before Raleigh Parade; tax included in pricing; form on “Forms” page of band website; available at school October 30 3-7pm for parents wishing to order in person; accepts credit cards, cash and checks; do not put credit card information a form sent in to school, leave blank and call with info; photo sessions, referrals and gift certificates through June 30, 2014 puts 10% in student’s band account; band earns percentage of all sales.

NYC

  • $995 for Wind Ensemble students; $895 for non-performers; $495 for chaperones; $200 for bus riders only to/around/from NYC; $100 for NYC area bus riders only
  • 3 dinners and 1 breakfast provided; plan $100 extra for other meals
  • Provided trip highlights and areas being considered for sight seeing
  • Extra rooms reserved for families traveling on their own; Hilton Midtown $349/night Director
  • Band performing State Fair opening in 2 weeks; playing at special events for area elementary schools; marching 3 area parades; performing at football, soccer games; competitions; by next meeting, all games and competitions completed
  • Thanks to parents for all of their help
  • November 1st is 8th grade night; November 8th is Senior Recognition
  • October 17 Fall Concert; no Marching Band practice on 16th or 17th
  • Dresses and tuxes are in; pick up on way out
  • Competition scoring; Music 40%, Marching 30%, General Effect 30%; Drum Major, Color Guard and Percussion scored independently and not part of overall placing
  • Clinicians coming into class bands each week; students getting more professional instruction than ever before
  • Students in our band program show exponential growth in music skills from freshman year to senior year
  • Thank you to Matt Baker’s family for the new sousaphone stands; to Ryan and Rachel Smith’s family for new Wind Ensemble folders and Frank Castlebury for new sign hanging outside the band entrance
  • Wish list for $600 African Drums
  • Rose Bowl is next major goal; need 150+ students; can fill in with alumni; need to prove we can fund raise; Carnegie testing ground for fundraising
  • Would like to eventually march New Year’s Eve Parade in London
  • Triton competition performance around 3:30pm with South View’s performance around 8pm ▪ Havelock competition allows students time on the beach

Stadium Update

  • Susan Cowles presented Athens Drive Stadium Renovations updates.
  • ADHS Stadium project now fully funded; stadium possibly completed a year earlier (fall 2014 instead of 2015)
  • Williams Stadium will serve track and field only; new stadium to be built on athletic practice field near senior lot
  • Requesting input on band needs regarding new stadium and its amenities
  • Vote for school bond on Oct. 8th; bond still includes $3 million for Athens Drive HS Meeting ended at 9:40pm

Next meeting November 14, 2013 7:30pm

https://docs.google.com/document/d/1nsxHNFs01AVxfaJareL8io8_LV_A76ssDd2ynVS85AA/edit?usp=sharing

Follow Athens Drive Band

Support The Band

Earn money for your band account and for the band.

We Need You!

We can't do this without your help.  Sign Up To Volunteer.

Support The Band

Earn money for your band account and for the band.

We Need You!

We can't do this without your help.  Sign Up To Volunteer.

Thu, 28 October 2021